ONES x Huafa Group | Multi-team and multi-project efficient management practice

Established in 1980, Zhuhai Huafa Group Co., Ltd. is an innovation-driven integration with four core businesses: urban operation, real estate development, financial industry, and industrial investment, and two supporting businesses (4+2) as commercial services and modern services. It has been ranked among China’s top 500 companies for many consecutive years, and has been successfully selected as the "Double Hundred Enterprises" of the State-owned Enterprise Reform of the State Council.

In recent years, in the process of promoting the construction of the Guangdong-Hong Kong-Macao Greater Bay Area and the construction of the real economy, Huafa Group has comprehensively promoted the "Technology + City + Industry (1+3)" development model, continued to innovate and develop, and accelerate digital transformation and upgrading. The R&D team of hundreds of people is responsible for the R&D of different subsidiaries and business lines. How does Huafa Group achieve efficient R&D management? This issue of "ONES Industry Practice" will share with you Huafa Group's multi-team and multi-project R&D management practice.

Customer background

Huafa Group has multiple subsidiaries, and each company covers multiple R&D projects. Before the introduction of ONES, different companies and departments within the group used their own management tools, which brought great difficulties to the management of PMO.

Because the data is scattered on different platforms, the PMO cannot clearly understand the progress of the project, and data security is also difficult to guarantee. In specific R&D work, a project usually needs to go through "project approval-project plan-demand-development-testing-deployment-trial operation-acceptance online". The project manager needs to track the progress of the project in time, and carry out the delivery quality of each link. Strict review and control, and timely feedback on the progress and data of the project, to obtain resource support, so as to promote the success of the project.

In order to achieve unified and efficient management of R&D projects and teams, the Group PMO decided to introduce a one-stop R&D management tool. After comparing multiple products such as Jira and ONES, Huafa Group finally chose ONES, which is more suitable for domestic enterprises' R&D scenarios and usage habits.

ONES multi-project R&D management solution

In response to the R&D management needs and pain points of Huafa Group, ONES provides a complete solution from the following aspects.

High-level perspective: visually manage multiple projects
As the management department of all projects of Huafa Group, PMO needs to conduct unified management of multiple businesses such as finance, real estate, real estate, and multiple projects under the business, track project progress, discover project risks in time, and coordinate and dispatch group resources for the project. Successfully escorted.

ONES Plan program management provides PMOs with a manager's perspective, helping them to manage the multi-projects of the program in a unified way, and to understand the project leader, project cycle, and number of projects. In the process of the project, the progress of each project will be automatically synchronized to the ONES Plan, and the PMO can intuitively control the progress of multiple projects through the Gantt chart; for projects that need to be focused on, you can also click to enter the specific project to view the project details.

ONES Plan manages the progress of multiple projects

In addition, the PMO can also configure the dashboard cockpit in "My Workbench", display data reports of multiple different projects in the form of cards, and control project information in multiple dimensions, so as to respond to project risks in a timely manner and protect the project. And the team is in order.

ONES Workbench Dashboard

Project Manager: Strictly control the progress and the quality of
Due to the large scale of the group and various types of projects, a single project usually involves the collaboration of multiple departments and internal and external teams, and project management faces huge challenges. In order to improve the efficiency of project management, Huafa Group has formed a fixed project process for different types of projects.

Project flow chart

From the requirement review at the beginning of the project, to the deliverable review in the R&D process, to testing, deployment, trial operation, and final delivery of the product, the project manager needs to control the progress and quality of each link in the entire process to ensure the efficiency of the project Advance.

Through the custom workflow configuration of ONES Project, the above process can be solidified in the project, and the standardized management of the process can be realized. For example, set up a deliverable review process, and only when the deliverables are reviewed can enter the next stage; in the trial run phase, set the operation records and reports as mandatory items. When the trial run reviews are all passed, In order to carry out the final project acceptance.

ONES Project supports custom workflow

In addition, the project manager can also view the completion of the project through the "burndown chart", estimate project risks and respond in time; use the "Gantt chart" to control task progress in real time, and check milestones and deliverables.

ONES Project Project Plan "Gantt Chart"

Multi-team management: data isolation to ensure data security
In order to manage all the projects of the group in a unified way, Huafa needs a flexible tool suitable for different business teams. But at the same time, because the businesses of each subsidiary are relatively independent, there needs to be strict data isolation between different teams, and different teams in the same company must have a clear division of authority.

Huafa Group has built a multi-team organizational structure through ONES Account. Each team has a complete product matrix, can build its own projects, and isolate data between teams. In the same team, managers can also set up corresponding permissions for different departments or roles through flexible permission configuration, which not only ensures the team's seamless collaboration, but also ensures the team's data security.

ONES Account team management

After the introduction of ONES, Huafa Group has realized visualized R&D management, the ability to control multiple projects has been significantly improved, and the standardization of R&D processes has also been further improved. With the expansion of the group’s business and the gradual expansion of the team’s scale, new business teams are also added to ONES. At the same time, the group will also be faced with new project management scenarios. The ONES service team continues to pay attention to the team’s practice and solve problems for it. It also actively shares best practices in the industry to help Huafa Group continue to improve its R&D efficiency and promote urban development with technology.